As an event organiser you can help prevent the spread of coronavirus. To this end, the Estonian Government requires that attendees at events present a valid COVID certificate.

EVENTS WITH LOCAL ATTENDEES

From the first attendee, it is compulsory for everyone who is 18 years of age or older to present a valid COVID certificate to the organiser before the start of the event or activity. An event may be attended by people who:

  • have completed the course of vaccinations within the past year (or have completed the course of vaccinations and received a booster shot);
  • have recovered from COVID-19 and no more than six months (180 days) have passed since the moment the diagnosis was confirmed;
  • cannot get vaccinated for health reasons, if they present a certificate issued by a doctor, attesting to that fact.

People under the age of 18 do not have to present a COVID certificate.

The organiser must check the authenticity and validity of the COVID certificates. If there is a substantiated doubt, the person must be asked to present an identification document.

A negative test result is not sufficient proof. The access of unvaccinated people to checked events and activities is limited because their risk of getting infected is very high. If they are infected, they spread the virus more than people who have immune protection; they also have a higher risk of suffering from the disease more severely and ending up in a hospital.

In addition, think through and prepare an Anti-COVID plan, which includes the following:

  • Hand disinfection stations at carefully chosen locations upon arrival and departure, with the process in line with the procedures in place;
  • How to ensure that the social distancing rule is adhered to, attendees are at the required distance (designated zones), queues are avoided, etc.;
  • The wearing of masks is made compulsory/possible and masks are handed out at least indoors and where many people are congregating; sourcing and distribution of masks;
  • A plan for sharing information and an invitation to download the HOIA mobile application;
  • The need for additional testing in the case of a multi-day event with a large number of attendees. The list of partners is available HERE.
  • Deciding which institutions the organiser needs to coordinate the event with, e.g., the Health Board, Ambulance, Emergency Response Centre, local hospital/family health centre, Ministry of Foreign Affairs, etc.

More information is available HERE.

EVENTS WITH ATTENDEES FROM ABROAD

In case of attendees from abroad, a preliminary testing of attendees is recommended as an additional safety measure. You should think through if and how it is possible to test the attendees and the audience for coronavirus SARS-CoV-2. If necessary, create an Anti-COVID team and develop guidelines for the team. When you’re planning the event and testing visitors from abroad, it is important to note that it takes 24–48 hours for the results to come through.

The more prominent events with visitors from abroad (WRC Rally Estonia, IRONMAN, Bocuse d´Or, BNFF) have requested that all visitors give a coronavirus sample in their home country no more than 72 hours before receiving the accreditation, and take a repeat PCR test upon entry to Estonia. The visitors are expected to present the results of both tests to the organising team. By doing so they help to avoid bringing the virus into the country and spreading it during the event.

Foreign visitors can use the testing point created for people arriving in the country at Tallinn Airport, in the Port of Tallinn (A and D terminals) and in Narva, where they can pay on the spot and have a sample taken. If the result is negative, a message in English is sent to the tested person by SMS as soon as the result is sent out of the laboratory; if the result is positive, the person will receive a phone call from the testing call centre during its working hours. Information on the countries of origin or transit that require self-isolation upon arrival is available on the website of the Ministry of Foreign Affairs. It is updated weekly on Fridays and comes into effect on Mondays. The list can be found HERE.

Before testing, the following information needs to be prepared:

  • First and last name of the person giving the sample;
  • Identity code for Estonian residents, date of birth for others;
  • Travel document number for foreign nationals;
  • Country of residence;
  • Testing location, date and time (pursuant to the agreement with the service provider);
  • Method of informing the person.

It is important to decide on a contact person whom the people related to the event (guests, audience, etc.) can contact regarding information on taking the test, its location, time, data and results. The task of the contact person is to gather all relevant information and communicate with the medical service provider responsible for the testing.

For the organiser, it is important to decide whether the coronavirus test taken in Estonia is paid for by the organiser or by the attendees themselves. The current practice tends to be that there is one party who pays for coronavirus testing. This option is supported by the possibility to conclude a legally binding three-party agreement for transferring personal data: between the medical institution organising the sampling, the organiser of the event, and the person giving the sample. This also allows the medical institution to share the results with the event organiser, who can then react promptly (quick isolation in case the result is positive, finding replacements in teams, etc.)

A solid Anti-COVID plan also includes the following:

  • Hand disinfection stations at carefully chosen locations upon arrival and departure, with the process in line with the procedures in place;
  • How to ensure that the social distancing rule is adhered to, attendees are at the required distance (designated zones), queues are avoided, etc.;
  • The wearing of masks is made compulsory/possible and masks are handed out at least indoors and where many people are congregating; sourcing and distribution of masks;
  • A plan for sharing information and an invitation to download the HOIA mobile application;
  • The need for additional testing in the case of a multi-day event with a large number of attendees. The list of partners is available HERE.
  • Deciding which institutions the organiser needs to coordinate the event with, e.g., the Health Board, Ambulance, Emergency Response Centre, local hospital/family health centre, Ministry of Foreign Affairs, etc.

Each country establishes their own regulations for entry into the country. When leaving Estonia, foreign visitors must obtain the information from their destination country’s Ministry of Foreign Affairs regarding the requirements for self-isolation and testing. It is a good idea to guide them towards taking these steps sooner rather than later.

Please note that a negative test result is not sufficient as proof and it is only recommended as an additional measure. Pursuant to the procedure established in the Republic of Estonia, an event organiser is required the check the validity of the COVID certificates of attendees.

Menu